Core Contributors GmbH Privacy Notice
At Core Contributors GmbH, we're committed to respecting your privacy. This Privacy Notice is designed to describe to you the basis for the personal data we collect from you, or that is provided by you as part of our recruitment process.
First of all, we use Breezy HR, a web-based hiring platform, to assist in our recruiting process. As part of that process Breezy HR will be processing the personal information you've shared in accordance with Core Contributors GmbH instructions.
This privacy notice applies to all personal information processing activities carried out by Core Contributors GmbH in relation to recruitment. This policy sets out what personal data we collect and how we process it when you apply for employment with Core Contributors GmbH.
We do not collect, use or process personal data without an appropriate legal basis or without your express consent (which may also be given electronically). Consent, which has been given, may be revoked by you at any time with effect for future use.
“Personal data and personal information” means any information relating to you as an identified or identifiable natural person (“Data Subject”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an online identifier or to one or more factors specific to your physical, physiological, genetic, mental, economic, cultural or social identity.
2. Information we may collect about you
We maintain certain personal information about you as part of our recruitment process. This may include (subject but not limited to):
· your address and contact details
· date and place of birth
· educational history
· employment history
· training certification and records
· curriculum vitae and any information contained in a covering letter
· details of previous salary and benefits
· employment or character references
· visa status
· salary expectations
· other information obtained during the interview process
3. How do we collect this information?
We may have become aware of this information in a number of ways - directly from you at the commencement of or during the course of the recruitment process, our assessment and interview process, publicly available sources and from third parties - we will receive and/or retain it in various formats (in writing, electronically, verbally or otherwise).
4. Why do we process this information?
We collect and process personal data for a variety of reasons, such as:
(a) Contractual necessity – your Personal Data will be processed in order to take steps, at your request, prior to entering into a contract;
(b) Legal Obligation – we are required by law to collect and process certain personal information;
(c) Legitimate interests – we may collect and process your personal data where it is in our legitimate interests to do so and without prejudicing your interests or fundamental rights or freedoms; and
(d) Consent - you have given your explicit consent for us to process your Personal Data for specific purpose(s).
We use this information for the recruitment process. For example:
· to consider and check qualifications and suitability for the role;
· to communicate with you;
· to consider your employment history and experience; and
· to comply with record keeping and other obligations as prescribed by law.
5. Where do we store and how do we ensure your data is safe?
We store your personal information electronically with restricted access. Our staff dealing with recruitment matters control the storage of your personal data records. We have security measures in place, which will ensure the confidentiality of the information contained. These measures will be reviewed over time and upgraded in line with technological developments and legal requirements.
6. How long do we record your data for?
We retain your information only for as long as is necessary for the purposes for which we process the information as set out in this policy. Records can be held on a variety of media (physical or electronic) and formats.
Retention periods are determined based on the type of record, the nature of the record and activity and the legal or regulatory requirements that apply to those records.
If you are an unsuccessful candidate you may in any event wish to retain your data on file in case of further opportunities that may arise with us in the future, in this case you can give your consent within the application process.
7. Our obligations to keep your data accurate and up to date
We are required to keep any data we hold accurate and up to date. You have a right to rectification (see below).
8. Disclosure and transfer of Data
In certain cases we may disclose to third parties information about you if we believe disclosure is in accordance with, or required by, any contractual relationship with you, applicable law, regulation or legal process. This may be when we seek to confirm a reference you have provided us as part of your CV for example.
9. Your Rights
The right to confirmation and access
You have the right to ask us to confirm to you whether or not we collect, process or store your personal information. You have the right to be informed about:
•the purpose of the processing we do;
• the categories of personal information we hold;
• the envisioned period for which it will be stored, or, if not possible, the criteria used to determine that period;
• the existence of the right to request from us rectification or erasure of personal information, or restriction of processing of personal information or to object to such processing;
• the existence of the right to lodge a complaint with a supervisory authority;
• where the personal information is not collected from you, any available information as to its source;
• the existence of automated decision-making, including profiling and meaningful information about the logic involved, as well as the significance and envisioned consequences of such processing for you; and
• whether your personal information is transferred to a third country and if so of the appropriate safeguards in place relating to the transfer.
The right to rectification
You have the right to have any inaccurate personal information about you rectified and to have any incomplete personal information about you completed. You may also request that we restrict the processing of that information.
The right to erasure
You have the general right to request the erasure of your personal information in the following circumstances:
(i) the personal information is no longer necessary for the purpose for which it was collected;
(ii) you withdraw your consent to consent based processing and no other legal justification for processing applies;
(iii) you object to processing for direct marketing purposes;
(iv) we unlawfully processed your personal information; and
(v) erasure is required to comply with a legal obligation that applies to us.
We will proceed to comply with an erasure request without delay unless continued retention is necessary for:
(i) Exercising the right of freedom of expression and information;
(ii) Complying with a legal obligation under EU or other applicable law;
(v) The establishment, exercise, or defence of legal claims.
The right to restrict processing
You have the right to restrict the processing of your personal information under certain circumstances:
• you contest the accuracy of the personal information;
• where processing is unlawful you may request, instead of requesting erasure, that we restrict the use of the unlawfully processed personal information;
• we no longer need to process your personal information but need it for the establishment, exercise, or defence of legal claims.
The right to object to processing
You have the right to object to processing of your personal information under certain circumstances.
The right to data portability
Where the legal basis for our processing is your consent or is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract, you have a right to receive the personal information you provided to us in a portable format.
The right to complain to a supervisory authority
If you consider that our processing of your personal information has infringed data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.
The right to withdraw consent
Where the legal basis for processing your personal information is your consent, you have the right to withdraw that consent at any time.
10. Contact and further information
If you would like a copy of the Personal Data or wish to exercise any of your Data Subject Rights as set out in this Notice, or if you have any questions regarding this Notice or generally about the way we handle your Personal Data please contact:
Tobias Schubotz & Richard Meißner
Core Contributors GmbH
c/o Full Node
Skalitzer Straße 85-86